Job Details

  • Title: Administrative Coordinator
  • Code: RCI-SA-9271853
  • Location: Swiftwater Pennsylvania (PA) 18370
  • Posted Date: 08/14/2019
  • Duration: 6 Months
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  Job Description

General Administrative Duties

Support *TAH (1), GSOs (6), PVSs (4) PV Quality (3) Case Management (1) - travel planning, expense report preparation, meeting planning, expense reports preparation, IT requests, On-board and Off-board new and terminated employees, group calendar management, maintenance and library requests.  

Order department office supplies, paper, books as eBuyer Key User.

Assist FR/CA visitors with ground transportation and car rental arrangements. 

Provide administrative support to all visitors.

Audit and Health Inspection administrative support including back-up support for PV Quality and Case Management group.

Coordinate administrative activities with other Key GPV admins and admins trans-functionally.

Functional Administrator Duties

Upload/name templates for new documents such as EU and ICH RMPs, DRMPs, DSURs, SERs, assists GSO’s with all aspects of RMP management.  These documents will be referred to as RMP and other documents throughout this job description.

Assist GSOs/PVSs Globally (all 3 Therapeutic Area Groups) with template issues

Check formatting and bookmarking of final RMP document

Launch approval workflow of final RMP within Veeva Vault

Pre-publish RMP. Notify Publishing Group and Regulatory representatives when documents are ready for final publishing.

Veeva Vault coordinator for ad-hoc PV documents.

Share-Point Management.

TEMPO Functional Administrator Duties
Track and post updates for RMPs, DRMPs, PV Plans
Post updates for DSURs

years of related experience (assisting with department scheduling and coordination, booking travel, preparing expense reports, collaborated with other admins in a department as required, booking rooms, etc.)
Experience working within a document management system
Microsoft Office experience (Excel - preparing monthly reports and tracking information) & Word, Powerpoint
Experience managing multiple calendars - nice to have
Must be on-site, cannot be gone remotely