Job Details

  • Title: Administrative Assistant
  • Code: RCI-CLG-08414
  • Location: Summit New Jersey (NJ) 07901
  • Posted Date: 09/06/2019
  • Duration: 5 Months

  Job Description

Description:

The Roles and Responsibilities of the Admin include, but are not limited to, the following:

  • May require up to 10% travel within NJ offices
  • Assist with the coordination of EHS awareness initiatives as needed
  • Act as a backup for the coordination, scheduling and participation in EHS Committee Meetings
  • Assist with the coordination of department budget documents, including iProcurement, recording and filing Purchase Orders
  • Order office supplies and maintain inventory, (min/max for supply closet)
  • Prepare Training Materials; NHO packets, BBP, CHP, etc.
  • Prepare and/or edit meeting minutes, presentations and reports/statistics/tables
  • Administrative support of Medical Monitoring Program
  • Prepare and maintain EHS Metrics to include; Reports, Trending, and Forecasting
  • Some lifting required; file folders, shipping boxes, supplies – not to exceed approx 20 lbs
  • Handling and protection of confidential EHS data
  • Provide administrative support to EHS and Lab Services for day-to-day operations as well as individual projects as needed
  • Maintain departmental files (hard copies, soft/electronic copies and departmental shared drive and File Map)
  • Data entry; training database, ergonomic database, and others as needed
  • Maintenance of Ergonomic calendar and supplies
  • Maintenance of EHS/Lab Services Bulletin Boards
  • Responsible for scheduling, organizing and recording staff meetings
  • Opening, sorting and distribution of mail/faxes
  • Responsible for up-keep of office equipment including scheduled maintenance (copier, phones, etc.)
  • Assist with the coordination of Travel and Expenses (Concur), manage staff calendars, updating monthly schedule, and arrange travel itinerary and related activities
  • Telephone coverage as assigned
  • Recognize, develop and communicate unique opportunities that will improve EHS/ Lab Services department and customer experience
  • Other duties related to the above within client as a whole, as assigned
Skills/Knowledge Required:
  • Excellent written and oral communication skills required
  • Microsoft Word; Excel; Outlook; PowerPoint and strong computer acumen
  • Minimum 3 years administrative assistant experience; experience supporting teams highly desirable
  • Self starter and willingness to “do whatever it takes” is key
  • Must be able to handle and protect confidential data
  • Excellent interpersonal and organizational skills a must!
  • Must have strong interpersonal skills at all management levels, excellent communication skills, be a team player and be willing to work in an environment where individual initiative, accountability to the team, and professional maturity are required
  • Demonstrated ability to work well with others within and across functions/teams
  • Must be able to work with limited day-to-day supervision
  • High level of commitment and results-orientation is required
  • Strong PC experience, Microsoft Office Suite experience required including
  • Access and PowerPoint skills desirable
  • Strong customer focus