Job Details

  • Title: Executive Administrative Assistant
  • Code: RCI-ABT-79284
  • Location: Columbus Ohio (OH) 43215
  • Posted Date: 09/06/2019
  • Duration: 23 Months
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  Job Description

Job Functions

  • Provide administrative and communications support to Center Director and other Heads of Department. (Calendar/Meeting Management)
  • Develop internal and/or external communication materials (emails, newsletters, videos, slide decks, internet/intranet pages, and reports) for various audiences.
  • Provide communication consultation to internal departments, including vetting communication materials.
  • Organize meetings and events at center level (including liaising with vendors), as well as represent the center in organizing cross-divisional events.
  • Organize and handle visits to R&D center by internal and external visitors with confidence
  • Interact effectively with internal and external audience, including coordination across departments and various R&D sites, maintaining good relations at all times.

Core Job Responsibilities

  • Conduct R&D center administrative support in a standardized and efficient manner. (Ordering and Organizing Supply/Printer Rooms)
  • Write meeting minutes, develop templates, and consolidate information to provide administrative support to the R&D Center leadership team
  • Develop communications (e-mails, newsletters, video, slide decks, etc.) on various R&D initiatives to various audiences.
  • Assist Center Director with communications to internal and external audience, including designing surveys, analyzing results and preparing reports.
  • Assist Center Director with meeting and travel arrangements ensuring minimum disruption to work schedule.
  • Co-ordinate preparations for R&D visitors ie. Travel arrangements, R&D center tours and refreshments etc.
  • Vet communication materials of R&D team members to ensure language accuracy and to maximize impact
  • Organize and coordinate center meetings, events and functions (such as Monthly All Employee Meetings) as requested by the Center Director.
  • Performs various assignments independently that require thorough knowledge of communication techniques, methods, and processes.
  • Exercises sound judgment when communicating with internal and/or external audience.
  • Undertake tasks and projects assigned by the Site Director, in timely manner.

Competency

  • Excellent proficiency in IT skills (MS office, especially Word, Excel, PowerPoint, Outlook, OneNote)
  • Excellent Communication skills, including expert proficiency in English, both written and oral.
  • Highly organized with strong influencing and negotiation skills
  • Able to react quickly and adapt effectively to changing circumstances
  • Able to understand and synthesize complex information and translate them using simple diagrams
  • Ability to communicate clearly with employees at all levels.
  • Ability to work effectively with cross-functional as well as center-wide teams
  • Work independently under limited supervision