Job Details

  • Title: Administrative Assistant
  • Code: RCI-PFE-16774-1
  • Location: Groton Connecticut (CT) 06340
  • Posted Date: 10/02/2019
  • Duration: 12 Months
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  Job Description

  • Provides full-range of administrative support.
  • Manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events.
  • Cooperates with other administrative assistants in maintaining an efficient workroom.
  • Provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling.
  • Prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files.
  • Coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries.
  • Orders supplies and equipment.
  • Serves as back-up administrative support for any member of the team when necessary. Years of Experience 0-3.

Job Responsibilities/Requirements:

  • Scheduling, Calendar Management support for Manager and Team
  • Travel Arrangements/Coordination - for manager and team
  • Purchase Orders, Material Procurement - coordinate any supplies, costs, POs, etc. for team (Ariba exp PLUS!)
  • Spot fire knowledge or interest would be PLUS!
  • Ideal candidate will be driven, eager to learn, hard work ethic, etc.
  • SharePoint knowledge/experience (huge plus!)
  • Meeting Coordination/Organization - participate in key leadership meetings (take notes, track/report minutes, etc).
  • Must have experience in: Outlook, Excel, Powerpoint, Word, etc.
  • Bachelors & (0 - 3 years exp) - prefer at least some hands on exp via part-time job/internships/etc.
  • Masters Degree - entry level accepted