Job Details

  • Title: Administrative Assistant
  • Code: RCI-29604-1
  • Location: Pennington New Jersey (NJ) 08534
  • Posted Date: 10/31/2019
  • Duration: 6 Months
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  Job Description

Position will be in Pennington, NJ and eventually move with to New Brunswick, NJ sometime by February 2020

  • Managing multiple calendars
  • Planning complex meetings, managing and responding to telephone calls on behalf of the Executive Director
  • Making detailed and/or complex travel arrangements and preparing itineraries (both domestic and International)
  • Preparing expense reports, compiling meeting materials
  • Organizing large department-wide events
  • Hosting team meetings including preparation of meeting agendas and taking, preparing, and distributing meeting minutes
  • Creating and maintaining organizational charts
  • Processing organizational transactions in HRConnect
  • Handling mail/email
  • Drafting and refining management presentations on PowerPoint and/or Visio
  • High School Graduate/some college
  • Strong organizational skills and the ability to proactively multitask and balance competing priorities in a dynamic environment
  • Required excellent verbal and written skills, a positive “can do” attitude, experience in dealing with all levels of internal and external clients, ability to take the initiative and adapt to frequently changing priorities, strong attention to detail, the ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment.
  • Candidate must possess strong relationship building and interpersonal skills in dealing with top levels of management and demonstrated ability to handle confidential information with discretion.
  • Candidate must be a team player and administrative leader.
  • Strong computer skills and knowledge of the company’s standard applications including, but not limited to, HRConnect, Microsoft Office, PowerPoint, Visio, OrgPlus, Excel, Concur, and SAP/SRM is necessary.
  • Demonstrated ability to interact with all levels of management, including executives, matrix team members, and suppliers.
  • Proficient delivery of clear, concise written and verbal communications.
  • Strong command of the English language, including spelling, grammar and ability to draft memos and letters.
  • Ability to follow complicated instructions and clarify directions as needed.
  • Good listening skills, including a focus on meeting the needs and interests of key stakeholders in a manner that resonates and is understood by the intended audience.
  • 3+ years of administrative support experience working for multiple managers, departments and/or functional areas preferred