Job Details

  • Title: Administrative Assistant
  • Code: RCI-8750
  • Location: Summit New Jersey (NJ) 07901
  • Posted Date: 11/05/2019
  • Duration: 12 Months

  Job Description

Description:

 

  • Under the direction of the Executive Director, the contractor will be responsible for providing administrative support, and going forward this could include supporting 5 of the ED's direct reports (3 in US; 2 in Boudry) with respect to scheduling meetings, ordering suppliers and catering/food, and submitting PO's.
  • Will include general clerical/secretarial support.
  • Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.

 

Responsibilities will include, but are not limited to, the following:

 

  • Providing administrative support to supervisors. Including: Managing schedules, meetings, travel arrangements, and expense reports.
  • Offering general secretarial/clerical support to supervisors. Including: opening and sorting mail, faxing documents, making copies and maintaining supplies.
  • Implementing/organizing/maintaining files, records, and databases.
  • Updating invoice tracking for supervisors.
  • Telephone coverage, as assigned.
  • Providing shared support to department Managers. Including: opening and sorting mail, faxing documents, making copies and maintaining supplies.

 

Skills/Knowledge Required:

 

  • Advanced PC Skills area a must. Includes: MS Outlook, Word, PowerPoint, and Excel.
  • Ability to work independently, while acting as a team player, as certain responsibilities will be shared.
  • Willingness to work in a fast paced environment where individual initiative and accountability to the team are required.
  • Strong interpersonal skills
  • Ability to multi-task and prioritize.
  • Excellent written and oral communication skills.