Job Details

  • Title: Administrative Assistant
  • Code: RCI-17055-1
  • Location: Cos Cob Connecticut (CT) 06807
  • Posted Date: 11/05/2019
  • Duration: 5 Months
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  Job Description

NOTE: Position will be siting in the Cos Cob, CT Office
They may be occasional need for travel to NYC Office.
INTERVIEW: Tuesday, 11/5 through Fri 11/8

  • CT Office Manager & Executive Assistant
  • Be the point of contact for onsite scheduling of Executive Leadership Team meetings /office use (and their direct reports)
  • Inform Global Security of weekly attendance and updates
  • Understand business technology needs of meetings and communicate with Digital team regarding onsite video conference support
  • Be onsite support for routine network or technology updates
  • Communicate to Property manager regarding cleaning and office needs
  • Order office supplies, snacks and beverages as needed
  • Assist Executives with computer set up and phone log in
  • Assist with catering ordering and set up
  • Assist with any onsite needs when employees are in office Administrative tasks for Vice President (VP) of Executive Operations**
  • Manage and maintain an up to date calendar for VP (i.e. color code & align with CEO’s calendar)
  • Weekly 1:1 to cover scheduling needs 
  • Restaurant reservations 
  • Book commercial flights as needed
  • Book ground transportation (car service) 
  • Assist with ad- hoc projects 
  • Assist with creation of briefings and bios 
  • Assist with large meeting attendance and seating charts *VP sits in NYC, but work can be done from Cos Cob.
  • Supporting the VP of Executive Operations team ! - Mandatory for candidates to have familiarity with WebEx, Microsoft (Outlook, Excel, Word, PowerPoint, etc)
  • Must have strong communication skills, planning & prioritizing (ad hoc duties)
  • Candidate must be able to work independently & handle high touch responsibilities
  • PLUS: Ariba experience and handling Purchase Orders would be nice to have but not mandatory
  • College Degree with 3+ years of Full-Time corporate setting work experience required