Job Details

  • Title: Administrative Assistant
  • Code: RCI-17076-1
  • Location: New York New York (NY) 10017
  • Posted Date: 11/07/2019
  • Duration: 6 Months
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  Job Description

  • Provides full-range of administrative support to include: proactively manages multiple Outlook calendars with expertise
  • Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items)
  • Face-to-face offsite meetings in different countries/locations and a variety of recurring events with other groups inside and outside of company when necessary
  • Prepares and edits reports and presentations using Microsoft Office software
  • Organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary
  • Expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling
  • Orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.
  • Years of Experience 5-7.
Position Comments:
  • Support VP, Directors and Senior Direcors high level admin needed self motivator
  • Proactive, independent thinker willing to learn
  • Very tech savvy, and can prioritize understand all time zones, coordinate meeting with colleagues around the world book spaces, travel, meeting, take meeting notes,
  • Follow up on meeting actions understand the organization busy calendar management
  • Order supplies, use MS team, outlook, Ariba opportunity to travel to offsite NY meetings with team
  • High School Diploma required
  • Associates or Bachelor's degree preferred