Job Details

  • Title: Administrative Assistant
  • Code: RCI-06846
  • Location: North Chicago Illinois (IL) 60064
  • Posted Date: 11/12/2019
  • Duration: 12 Months
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  Job Description


Global Commercial Development
  • Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and WebEx setups, acting as a liaison for remote access issues.
  • Provides general administrative support. May provide back up support to higher-level management as needed.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Interacts with high-level executives and handles confidential or business-sensitive information.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Orders business cards and stationery.
  • Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and other department management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • Coordinates on and offsite meetings, dinners, events and team activities
  • May train/coordinate work for new administrative assistants.
  • Operates with general instruction and some supervision.
  • Safeguards confidential information
  • Experience monitoring and maintaining SharePoint sites
  • Intermediate to advanced Microsoft Office Skills (e.g. Outlook, PowerPoint, etc.)
  • 3+ years of administrative experience, preferably supporting executive management
  • Experience with Concur for domestic and international travel and expense processing
  • Sharp attention to detail and excellent organization skills
  • Strong and effective communication skills
Other desirable skills:
  • Project management skills or ability to drive projects as needed
  • Previous pharma experience preferred, large corporations and healthcare organizations considered