Job Details

  • Title: Administrative Coordinator
  • Code: RCI-07467
  • Location: Santa Monica California (CA) 90404
  • Posted Date: 11/25/2019
  • Duration: 22 Months
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  Job Description

Reporting to the Executive Director, Quality & Compliance. The role will be based on-site in Santa Monica. We are looking for a candidate who has experience supporting a global function, with an emphasis on the Asian marketplace. This role will require a high attention to detail, the ability to work across multiple global markets, and the ability to multi-task and prioritize at a very high level.


  • Requires knowledge and understanding of administrative and office policies and procedures
  • Good verbal, written, and interpersonal skills
  • Self-starter with entrepreneurial drive to succeed
  • Strong leadership ability with a proven history of success
  • Superior communication skills on the telephone, e-mail, and Face-to-Face
  • Exceptional interpersonal skills with a positive, friendly and outgoing approach
  • Advanced knowledge and experience with computer applications such as Excel, PowerPoint, Word, etc. and web-based applications
  • Highly-organized and proficient in data management
  • Strong attention to detail and accuracy
  • Ability to prioritize with good judgment in order to meet deadlines
  • Ability to multi-task and excel in fast-changing environment
Specific education and experience requirements:
  • Requires a minimum of a high school diploma plus 2+ years administrative experience.
Specific job responsibilities:
  • Provide full calendar management for individual manager, department or group of managers in various time zones
  • Arrange all travel accommodations including but not limited to hotel, flight, car service, etc.
  • Preparation of expense reports
  • Manage logistics of ee4 external and internal meetings and events including but not limited to: hotel sourcing, room block management, team travel communications, meals, etc.
  • Arranges candidate interview scheduling and onboarding of new hires for onsite and remote staff
  • Serves as the point person for a wide array of organizational, logistical, and technical questions.
  • Works under limited supervision and may receive general direction on new lines of work or special assignments.
  • Other duties as assigned.