Job Details

  • Title: Administrative Coordinator
  • Code: RCI-08053
  • Location: Foster City California (CA) 94404
  • Posted Date: 03/18/2020
  • Duration: 12 Months
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  Job Description

Reporting to the Executive Director, Head of Intercontinental Commercial Operations, the administrative assistant provides administrative supports to ensure smooth daily operations of the Intercontinental Commercial Operations team based in Foster City. Tasks include:

  • Support function head and team members’ work schedule by facilitating with stakeholders
  • Coordinate function meetings and other administrative activities (propose agenda & venue, track progress on actions, take minutes)
  • Work closely with function heads and team members on event management, such as commercial training's and team events
  • Make arrangements for function head, team members and visitors in preparation for meetings, events, travel, transportation, hotel arrangement, reimbursement, visa, business card)
  • Open POs for the team
  • Conduct basic data processing and business analysis under supervision
  • Lead special assigned projects if required
Minimal Requirement
  • Requires a minimum of a high school diploma plus 3-5+ years administrative experience
  • Excellent communication skills
  • Advanced knowledge of MS Excel, Work, PowerPoint
  • Good project management and time management skills
  • Able to work under pressure and strict deadlines
  • Proactive and willing to learn