Job Details

  • Title: Maintenance Administrative Assistant
  • Code: RCI-5173
  • Location: Livermore California (CA) 94551
  • Posted Date: 03/19/2020
  • Duration: 11-12 Months
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  Job Description

  • High school diploma or equivalent education.
  • Three years related experience or equivalent combination of education and experience.
  • Proficiency in Microsoft Word, spreadsheets and data entry required.
  • Must be a team player and committed to working in a quality environment.
  • Ability to type a minimum of 50 w.p.m. accurately.
  • Demonstrates exceptional customer service skills.
  • Excellent verbal and written communications skills required.
  • Perform sensitive and confidential tasks.
  • Assist with scheduling and organizing project activities including meetings, training, etc.
  • Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures.
  • Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors.
  • Process accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).

Principle Duties:

  • Type various forms of correspondence, forms and reports from records, rough drafts or various sources.
  • Post information to records and logs.
  • Perform simple account balancing and reconciling.
  • Organize and maintain various filing systems.
  • Respond to telephone calls and greet visitors at site location.
  • Direct calls, take messages or provide callers or visitors with routine information.
  • Operate office equipment including typewriter, computer, facsimile and copy machine.
  • Proofread work for errors and make corrections as needed.
  • Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system.
  • Perform other duties necessary to provide general administrative support to the O&M team.