Job Details

  • Title: Administrative Coordinator
  • Code: RCI-08103
  • Location: Foster City California (CA) 94404
  • Posted Date: 03/23/2020
  • Duration: 6 Months
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  Job Description

Administrative Coordinator

  • Provide new supplier support (routing MSAs and other agreements through legal review, routing and filing work orders & purchase orders, etc)
  • Manage TA-specific contract process (e.g., supplier onboarding, purchase requisitions, purchase orders, work order, vendor communications, Docusign)
  • Plan, schedule & coordinate interviews, departmental meetings (e.g., bi-weekly Senior Leadership Meetings, calibration and talent meetings, All-Hands Quarterly Meetings), departmental events and select large cross-functional meetings; entails calendaring, room bookings, managing invitations, ordering catering, etc.
  • Maintain inventory of office supplies, secure servicing for office equipment
  • Secure work space for team members visiting from outside Foster City
  • Maintain team org charts and distribution lists
  • Book travel, submit expenses for reimbursement, for Executive Director and his headquarters-based functional leads (5 individuals, total)
  • Manage calendar (accepting/denying meetings, rescheduling) for VP of department
  • Plan and manage team “fun” and celebratory events/activities throughout year
  • Manage updates to departmental Sharepoint site