Job Details

  • Title: Administrative Assistant
  • Code: RCI-00066
  • Location: Bridgewater New Jersey (NJ) 08807
  • Posted Date: 05/13/2020
  • Duration: 23 Months
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  Job Description

? Scheduling meetings (including conference rooms) with internal and external attendees
? Planning and coordination of offsite group meetings
? Sets up and maintains department files and records, e.g., contracts, e-rooms (including access for internal and external users). Acts as data room coordinator. Maintains Industrial development SHAREPOINT document repository.
? Provide phone coverage for senior EM NA and ID staff
? Provide assistance with acquiring/repair of technology equipment (laptop, phones)
? Act as focal point for required technology upgrades (laptops, cell phones)
? Arrange travel schedules and reservations for multiple associates. Provide available flights, ground transportation and hotel, then schedule through Concur or directly with BCD travel
? Prepare expense reports in Concur for senior EM NA and ID staff
? Arrange ground transportation and hotel reservations for external visitors
? Prepares departmental Purchase Requisitions in e-buy system for non-routine department projects with external partners
? Prepares Confidentiality Agreements with external partners in conjunction with Corporate Legal department
? Order office supplies, business cards etc.
? Manage and provide input as needed to group services requests, catering requests, technology requests
? Assist staff with questions related to software application or other technology information. Liaise with Help Desk to resolve issues
? Preparation of FedEx mailings of signed documents to Customers
? Supports ID group with coordination of sample shipments to contract manufacturing organizations
? Administrative support of the Quality Management System for External Manufacturing, including but not limited to:
o Coordination and maintenance of EM NA training activities (filing, review for missing content)
o Coordination and maintenance of EM NA job descriptions (filing, review for missing content, initiation of annual review)
o Administrative maintenance of EM NA SOPs and associated documents (hard copy and electronic filing, distribution)
o Administrative maintenance of EM NA Annual Product Reviews (hard copy and electronic filing)
o Filing and maintenance of QA specifications into data rooms
o Create and filing of Product information for EM NA QA

? Works effectively and cooperatively with others; establishes and maintains good working relationships
? Strong familiarity with Microsoft Office packages including Word, Excel, PowerPoint and preferably SharePoint
? Understanding of IT concepts
? Must demonstrate a commitment to company values