Job Details

  • Title: Administrative Assistant
  • Code: RCI-31972-1
  • Location: Princeton New Jersey (NJ) 08543
  • Posted Date: 06/16/2020
  • Duration: 6 Months
Talk to our Recruiter

  Job Description

Administrative IT Business Applications Leadership Team support

Tasks

  • Scheduling of meetings using Outlook Calendar and reserving conference rooms.
  • Assist Mary Ellen with Administrative responsibilities related to
  • Management of executive calendar
  • Arrange both internal and external meetings
  • Business Travel: flight, hotel, etc arrangements International / Domestic and coordinate meeting logistics and generate expense reports as needed.
  • Ensure appropriate passport and visa documentation for International Travel
  • Assist with ordering IT office supplies, ensure office supply drawer is organized and stocked; place purchase orders and facilities work orders, etc.
  • Schedule Celebrations / Anniversary Lunches and make reservations/menu selections, etc.
  • Open up Purchase Orders for special events.
  • IT Business Applications SharePoint site: Assist with updating and keeping content current.
  • Other clerical duties such as copying, scanning as assigned.
Skills/Knowledge Required:
  • Excellent calendar management skills, including the coordination of complex meetings in multiple time zones.
  • Strong knowledge of MS Office including Word, Excel, PowerPoint, Outlook, SharePoint
  • Excellent interpersonal and organizational skills.
  • Work independently with minimum supervision and direction.
  • Adaptable to changing needs, able to multitask.
  • Strong communication skills both written and verbal.