Job Details

  • Title: Administrative Assistant
  • Code: RCI-00058
  • Location: Cambridge Massachusetts (MA) 02142
  • Posted Date: 06/19/2020
  • Duration: 24 Months
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  Job Description

Provide accurate and detailed administrative support to the Global Medical Information (MI) Content team, utilizing departmental processes and applications to enable effective and efficient operations. Coordinates and handles intra- and inter-departmental communications locally and globally.

  • Performs and ensures the completion of routine administrative duties, not limited to the following: copy and/or fax documents, maintain and update files, order office supplies using online purchasing application, and prepare standard corporate reports and forms.
  • Prepares meeting minutes (in a timely manner), correspondence, reports, tables, etc. and makes necessary revisions to ensure accuracy and correct grammar, punctuation, and spelling.
  • Maintains departmental calendar using Outlook. Coordinates local GMI Content staff meeting and various local and global meetings; assesses and arranges catering and equipment requirements. Prepares and distributes meeting agendas prior to meetings.
  • Renews GMI content staff professional organization memberships and maintains a list of memberships. Coordinates and maintains the annual conference schedule and relevant registrations. Arranges for staff travel needs and processes staff expense reports using the approved online reimbursement application (Concur).
  • Schedules candidate interviews in collaboration with Human Resources and organizes new hire training schedule. Assists with onboarding new hires under the direction of hiring manager.
  • Enhances the department’s efficiency by improving current procedures and implementing new processes which support the goals and objectives of GMI.
  • Assists with project initiatives of the department as needed, including, but not limited to, copy editing and entering documents into the GMI database.
Required:
  • years of administrative experience.
  • proficient with complex functions in Microsoft Word, Excel and PowerPoint, and Outlook.