Job Details

  • Title: Marketing Services Specialist
  • Code: RCI-9790
  • Location: Summit New Jersey (NJ) 07901
  • Posted Date: 09/16/2020
  • Duration: 12 Months
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  Job Description

Minimum of 3 years in managing promotional review process using Veeva Vault Promomats; BA/BS Degree required

Responsibilities will include, but are not limited to, the following:

  • Manage forecasting and planning of promotional materials through internal review process (with input from Project Champions)
  • Develop and update quarterly, monthly and weekly plans
  • Quarterly (high-level) plan, based on Marketing MLR plans
  • Monthly plans to be reviewed during planning meetings, with all relevant functions
  • Weekly review meetings, with MLR team and agencies (estimate time to complete review of materials; adjust agendas to accommodate schedule changes; prioritize/reprioritize review items based on business needs)
  • Attend MLR strategy meetings
  • Ensure adherence to timelines for submission of materials into internal review
  • Limit late additions to weekly agenda to exceptions only
  • Partner with brand and channel teams to ensure tactical plans are executed
  • Manage flow of promotional materials through MLR (Review Approval Cross-functional Team) – ensure adherence to company SOPs
  • Chair live meetings and ensure review committee time is used efficiently
  • Actively facilitate live MLR meetings and ensure focus on key issues, with the goal of bringing the group to consensus (keep reviewers on subject; manage meeting time constraints; minimize side discussions)
  • Monitor progress of offline reviews
  • Facilitate development of materials going through Veeva Promomats
  • Receive and distribute review materials via electronic workflow system (Promomats)
  • Pre-review assigned promotional material in an electronic review system
  • Work with outside advertising agencies on day-to-day operations (lead weekly status meetings, in collaboration with production)
  • Clarify, review and reconcile comments on review materials during live MLR meetings via Veeva Promomats & ensure that approval stamps from MLR reviewers are applied
  • Document the outputs of meetings in Veeva Promomats
  • Proofread copy to ensure all MLR comments have been incorporated
  • Final QC review and approval of material
  • Archive materials and manage annual reapproval process
  • Ensure interface with Client and Agency production departments
  • Manage review tool (Veeva Promomats) and related functionalities
  • Manage progress of documents throughout workflow
  • Ensure appropriate and efficient leverage of tool during meetings
  • Resolve technical challenges for Veeva Promomats users
  • Trouble-shoot bottlenecks in workflow
  • Solicit feedback/provide recommendations for improving MLR effectiveness
  • Consolidate quarterly metrics to provide self-evaluation opportunity to the team
  • Execute special projects as required by management
  • Manage and coordinate production of materials with agency and print team
  • Manage production timelines of offline materials
  • Coordinate kick off meetings and status with agency and print team
  • Track delivery and status of production and elevate risks of missed timelines

Skills/Knowledge Required:

  • BA/BS Degree, preferably in Marketing, Communications or Business Administration
  • Highly motivated self-starter with strong project management skills and ability to perform/prioritize tasks in a fast-paced environment with limited supervision
  • Working experience with Veeva Vault Promomats
  • Knowledge of Adobe Acrobat commenting tools
  • Proficiency in Microsoft Office
  • Experienced with proofreading technical documents
  • Working knowledge of FDA promotional regulation, a plus
  • Experience or understanding of digital ecosystems a plus
  • Exceptional attention to detail is critical for this job
  • Expert listening skills and ability to probe for undisclosed information
  • Excellent interpersonal skills. Accurate and concise oral communications and writing ability
  • Excellent organizational and time management skills
  • Ability to multitask and meet strict deadlines
  • Must be able to innovate, analyze and solve problems