Job Details

  • Title: Administrative Assistant
  • Code: RCI-11560891
  • Location: East Hanover New Jersey (NJ) 07936
  • Posted Date: 11/19/2020
  • Duration: 6 Months
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  Job Description

  • Professionally and effectively provide high quality administrative and operational support for one VP plus general support to extended Oncology Pharmaceutical Counsel Team.
  • Successful candidate must be a team player who is proactive and can successfully handle multiple assignments with competing priorities in a fast paced environment, while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.
  • Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
  • Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.

Skills:

  • Key responsibilities include: heavy calendaring; travel arrangements; processing expense reports; light Ariba purchasing; arranging video conferences, TCs, and internal /external meetings; maintaining departmental org charts; ordering office supplies; Point person for assisting in directing which lawyer is responsible for legal review requests; Printing materials and helping with preparation for meetings.
  • In addition, operational support includes: assist in development of slide presentations, maintenance of director’s and departmental files, updating and maintenance of the org charts, handle office moves and logistical on-boarding of new team members
  • May be responsible for composing correspondences and communicating information on behalf of manager.
  • Create and prepare routine presentations/memos/reports for approval.
  • Technical – highly proficient in all administrative support skills; demonstrated good to excellent skills in key computer applications (e.g., Windows, Word, Powerpoint, Excel, Outlook, HRG travel Website, Concur, Ariba ), with proven ability to learn new technologies

Education & Experience:

  • High level of energy, passion for job, creative problem solver, proactive and highly productive.
  • Strong computer application skills including being highly proficient in Microsoft Word, PowerPoint, Excel and Outlook
  • 5-6 years secretarial / administrative experience; College Degree or Secretarial School certificate.
  • Strong understanding of Pharmaceutical Industry organizational policies and procedures.
  • Seeking advanced experience with MS Teams, Concur, Excel