Job Details

  • Title: Administrative Assistant
  • Code: RCI-9978
  • Location: Lake Forest Illinois (IL) 60045
  • Posted Date: 11/20/2020
  • Duration: 6 Months
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  Job Description

This is an on-site role. Opportunity to work remote due to COVID, and will be discussed with candidates.

  • Proficient in three or more vendor software programs specifically required by a department.
  • Provides clerical support to three or more department managers, along with their staffs. Duties may include preparing correspondence, report and presentation creation, database creation/management, and calendar/email management.
  • Previous hi-level secretarial experience is required. Minimal supervision is provided. 8+ Years of experience.

Description Details

  • Are you open to look at candidates willing to relocate? No
  • What are the top 3-5 skills requirements should this person have?
    • Calendar management in Outlook
    • Managing Expense Reports through Concur or like system
    • Managing Purchase Order Process inclusive of submitting POs and monitoring the process to ensure a PO number is secured
    • Planning Staff and Team Meetings – inclusive of securing venue, organizing event and meals
    • Proven experience working in fast pace environment and serving 8 Directors and their staff.
    • Abilty to work in a matrix environment
  • What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification?  
    • Budget Management
    • Project Management
  • What type of environment is this person working in?
    • Combination of team and independent
    • Independent
    • Team
  • Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours?  Monday-Friday, 40 hours; overtime if needed. 8:30 – 4:30 (certain level of flexibility with start/stop times)
  • Does this position offer the ability to work remotely on a regular basis or is it an on-site role? If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? This is an on-site role. Opportunity to work remote due to COVID, and will be discussed with candidates.

 Is the worker onshore or offshore? Onshore

  • Will there be Domestic and/or International Travel? No