Job Details

  • Title: Executive Administrative Assistant
  • Code: RCI-20467-1
  • Location: Andover Massachusetts (MA) 01810
  • Posted Date: 02/11/2021
  • Duration: 10 Months
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  Job Description

  • Answer general phone inquiries using a professional and courteous manner. Direct phone inquires to the appropriate person.
  • Reply to general information requests.
  • Greet visitors in a professional and friendly manner.
  • Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.
  • Prepare and send outgoing faxes, mail, and courier parcels.
  • Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.