Job Details

  • Title: Project Coordinator
  • Code: RCI-09581
  • Location: Foster City California (CA) 94404
  • Posted Date: 02/19/2021
  • Duration: 6 Months
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  Job Description

Able to work mostly independently, exercising sound judgment in a deadline-driven environment. Support efforts to improve grants processes and systems to meet the needs of internal and external constituents. Specific responsibilities to include but not limited to:

  • Manages onboarding process for vendors, and ensures vendors understand terms of service.
  • Closely monitors status of contract negotiations in a methodical, organized manner. Works with managers to resolve contractual negotiations between client and Medical Institutions.
  • Processes and tracks letters of agreement (LOAs) and purchase orders (POs), and manages spreadsheet of contract stage milestones and vendor payment status.
  • Ensures vendor payment inquiries are addressed and tracks multi-year payments.
  • Conducts reconciliations and periodic reports on activity costs.
  • Communicates information, analysis or resources to team members, as requested.
  • Administers some contractual duties within of the Grants Management System portal relevant to Medical Education programs
  • Administrates HCP contracts with Business Conduct department
  • Assists in developing process documents and SOPs
  • Must have strong project management skills
  • Must have strong communication skills
  • Must have strong customer service skills
  • Must have excellent proficiencies in Microsoft Office applications
Notes from Manager:
  • Candidate will be working independently
  • Looking for project coordination background
  • Develop process documentation as SOP
  • Project Management experience is plus
  • Good communication skills as they will communicate with cross functional teams
  • Looking for someone who can work with system and project managers
  • Day to day responsibilities consists of working with vendors, processing payments, working with suppliers and lots of communications
  • Will be doing payments and processing new supplier in Oracle
  • Attention to detail
  • Admin Assistant with project coordinator experience works
  • Open to candidate with AS degree
  • 2 - 3 years of experience is required as this is a junior level role
  • This candidate will be working with EST team and Europe team but are not expected to respond to their emails and calls
  • MS Office proficiency is required