Job Details

Able to work mostly independently, exercising sound judgment in a deadline-driven environment. Support efforts to improve grants processes and systems to meet the needs of internal and external constituents. Specific responsibilities to include but not limited to:

• Manages onboarding process for vendors, and ensures vendors understand terms of service.
• Closely monitors status of contract negotiations in a methodical, organized manner. Works with managers to resolve contractual negotiations between client and Medical Institutions.
• Processes and tracks letters of agreement (LOAs) and purchase orders (POs), and manages spreadsheet of contract stage milestones and vendor payment status.
• Ensures vendor payment inquiries are addressed and tracks multi-year payments.
• Conducts reconciliations and periodic reports on activity costs.
• Communicates information, analysis or resources to team members, as requested.
• Administers some contractual duties within of the Grants Management System portal relevant to Medical Education programs
• Administrates HCP contracts with Business Conduct department
• Assists in developing process documents and SOPs

• Must have strong project management skills
• Must have strong communication skills
• Must have strong customer service skills
• Must have excellent proficiencies in Microsoft Office applications

• Candidate will be working independently
• Looking for project coordination background
• Develop process documentation as SOP
• Project Management experience is plus
• Good communication skills as they will communicate with cross functional teams
• Looking for someone who can work with system and project managers
• Day to day responsibilities consists of working with vendors, processing payments, working with suppliers and lots of communications
• Will be doing payments and processing new supplier in Oracle
• Attention to detail
• Admin Assistant with project coordinator experience works
• Open to candidate with AS degree
• 2 - 3 years of experience is required as this is a junior level role
• This candidate will be working with EST team and Europe team but are not expected to respond to their emails and calls
• MS Office proficiency is required