Job Details

  • Title: Administrative Assistant
  • Code: RCI-14257756
  • Location: East Hanover, NJ 07936
  • Posted Date: 01/27/2022
  • Duration: 9 Months
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  Job Description

Location - This position sits temporarily remote.

 

Responsible for:

  • Heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e.: Microsoft Office, MS Teams, Webcast, Video Conferencing)
  • Providing support to 1 VP and 6 Executive Directors.
  • Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
  • Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve admin processes.
  • Coordinate with P&O / Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts
  • Highly proficient in all administrative support skill, Office Management Set-up; Req to Pay, Concur, MS Office
  • May be responsible for composing correspondences and communicating information on behalf of manager.

Skills:   

  • Excellent planning and organizational skills
  • Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, and PowerPoint.
  • Experience in using Adobe Acrobat and other software to create and manage multiple document formats including PDF files.
  • Demonstrated ability to build collaborative relationships; Superior interpersonal skills; excellent customer focus

Education:         

  • High School Diploma required. Bachelor's degree or equivalent 4-Year university degree preferred
  • 5+ years of Administrative Assistant experience
  • Prior experience supporting VP level roles.